Nesmith Library Board of Trustees Minutes

February 11, 1998

Present: Patricia Skinner, Chairman; Mary Durant, Vice Chairman; Wendy Denneen, Treasurer; Debi Desrosiers, Assistant Treasurer; Lucie Lachance, Secretary; Kathy Ivey, Member; Mark Lankin, Library Director.

Excused: Joyce Wilt.

Pat Skinner called the meeting to order at 7:05 pm.

Upon motion by Lucie Lachance, seconded by Mary Durant, the Board voted unanimously to rescind their January 14, 1998 motion for a Warrant Article requesting the interest accrued on the $1.3 million library building project bond issue.

MINUTES: Upon motion by Mary Durant, seconded by Debi Desrosiers, the minutes of the January 14, 1998 meeting were approved.

DIRECTOR'S REPORT: Mark Lankin reported a 28% increase in circulation for January 1998 over January 1997. January saw 66 mew patrons registered bringing the total to 6,620 patrons.

Ideas for February and March programming are being developed. They are expected to include an antiques program, a children's puppet shoe, an estate planning seminar, and a wetlands education presentation.

Work concerning the automation system continues with Sirsi. Hardware and Internet capability are being installed.

Kelly Construction has sent painters to redo problem areas. Repair solutions for the worm-hole are being discussed. he table from the Simonoff room has been removed for repair. The dust and acoustical problems continue to be investigated. Walkway icing has been addressed. Settling cracks will be dealt with in the Spring. Marc presented a report from volunteer coordinator Mary Lee Underhill showing a total of 125 hours of shelving and special projects performed by 15 volunteer. The Board commended Mary Lee and the volunteers for their much needed assistance.

OLD BUSINESS: Debi Desrosiers reported that research on the weathervane continues.

Mark Lankin reported that cabinet ideas are still being investigated for the Historical Collection.

Upon motion by Debi Desrosiers, second by Wendy Denneen, the Volunteer Policy was accepted.

Upon motion by Debi Desrosiers, second by Mary Durant, the Internet Policy was accepted as amended.

The collection Development Policy was discussed and will be voted on next meeting.

The Board discussed ideas for a fitting memorial to be secured with Joseph Fedorchuk memorial contributions.

The date for the Board sponsored Troop 266 eagle Court of Honor for Jonathan Day has been set for June 7, 1998.

With requests accumulating, the Board expressed gratitude to FLOW for offering to investigate additional personalized bricks and requested that they pursue the matter.

NEW BUSINESS: Wendy Denneen reported that the Art Committee was working on details for the potential memorial idea presented by Francis Traynor. Policies for exhibits and donations are being formulated.

Pat Skinner read a letter from Joanne Ago, president of the Windham garden Club, concerning a tree they wish to plant in memory of founding member Larry Kay. The Board agreed that it was a wondereful idea and expressed their thanks to the Garden Club.

Preparations for the presentation of the library budget at the town meeting were discussed.

The request for an overnight activity in the multipurpose room was discussed and denied.

The Circulation Policy will be ready for review next month.

After discussion, Pat Skinner, Lucie Lachance, and Kathy Ivey agreed to begin development of the Board of Trustees policy.

On behalf of the Board, Pat Skinner expressed appreciation to outgoing Board member Mary Durant for her nine years of service.

Next Trustees meeting is Tuesday, March 17, 1998, at 7pm.

Meeting adjourned at 9:45pm.

Upon motion by Kathy Ivey, second by Wendy Denneen, the Board went into nonpublic session to discuss personnel issues in accordance with RSA91-A:3. Pat Skinner polled each member: Wendy Denneen, yes; Debi Desrosiers, yes; Mary Durant, yes; Kathy Ivey, yes; Lucie lachance, yes; Pat Skinner, yes.

ACTION TAKEN: On issue one the Board voted to grant the requested authorized leave.

On issue two the Board voted to approve 1998 salary increases.

Nonpublic session adjourned at 10:10pm.

Respectfully submitted,

Jena Day, Recording Secretary