NESMITH LIBRARY BOARD OF TRUSTEES MINUTES

January 14, 1998

 

PRESENT: Patricia Skinner, Chairman; Mary Durant, Vice Chairman; Wendy Denneen, Treasurer;

Debi Desrosiers, Assistant Treasurer; Lucie Lachance, Secretary; Kathy Ivey, Member; Joyce Wilt, Member; Marc Lankin, Library Director.

GUESTS: Jay Gross and Ken Longo.

 

Pat Skinner called the meeting to order at 7:10 PM.

 

MINUTES: Upon motion by Mary Durant, second by Lucie Lachance, the minutes of the December 9, 1997 meeting were approved as amended to show Wendy Denneen as excused.

 

TREASURER'S REPORT: Wendy Denneen reported that at years' end 93.4% of the budget had been

expended. The need for additional leaves for the donor tree to record recent gifts and the possibility of future walkway bricks was discussed.

 

DIRECTOR'S REPORT: Marc Lankin reported that circulation increases in the four months since the new facility has opened would equal an adjusted yearly increase of 21% over 1996.  A total of 88,416 items were circulated in 1997. December saw 42 new patrons registered bringing the total to 6,554 patrons. This is an increase of 662 patrons for 1997.

 

The library will be hosting Shelby Shand's "Food for Thought" on January 16, 1998, and the Audubon Society's "Mice to Moose" on January 30, 1998. Details for February's programs are being developed.

 

The volunteer program is underway with shelving and several special projects as the present focus.

 

Discussions concerning the automation system continue with Sirsi. Telcon has begun hardware installation. After discussion, upon motion by Mary Durant, second by Wendy Denneen, the Board voted unanimously to go ahead with original plans to

begin Internet access and not to wait for the State initiative.

 

Kelly construction has been sanding inside the library in preparation for painting. The driveway light has been repaired. The dust problem continues to be investigated.

 

OLD BUSINESS: The Board discussed the status of the Robert Weigt fundraising plate.

 

Marc Lankin will attend the Selectmen meeting on January 15, 1998, to present library budget and personnel issues.

 

Debi Desrosiers reported that research on the weathervane continues.

 

Marc Lankin reported that cabinet ideas are still being investigated for the Historical Collection.

 

The Volunteer Policy was tentatively accepted pending final changes.

 

The  Internet Policy was tentatively accepted pending final changes,

 

The Collection Development Policy was distributed to the Board for review.

 

NEW BUSINESS: Pat Skinner read the Library Trustees Report which will be included in the annual Town Report. The Board unanimously thanked Pat for her excellent work on the letter.

 

The Board discussed Joseph Fedorchuk memorial contributions.

 

Upon motion by Wendy Denneen, second by Debi Desrosiers, the Board voted unanimously to sponsor the Troop 266 Boy Scout Eagle Court of Honor for Jonathan Day at the library.  No date has been set.

 

Pat Skinner read into the record a letter from Francis Traynor concerning a potential memorial. Upon motion by Lucie Lachance, second by Kathy Ivey, the Board voted unanimously to refer  the letter to the Art Committee for evaluation.

 

On the verge of adjournment, the Board discussed the approximately $9,000 interest accrued on the library's original CIP account. Upon motion by Lucie Lachance, second by Kathy Ivey, the Board voted unanimously to ask the Selectmen to submit a Warrant Article asking said interest  be turned over to the library for use in purchasing equipment.

 

On the verge of adjournment, the Board discussed the interest accrued on the $1.3 million bond issue for the library building project. Upon motion by Lucie Lachance, second by Kathy Ivey,  the Board voted unanimously to submit a Warrant Article at the town meeting asking said interest  be turned over to the library for future capital needs.

 

On behalf of the Board, Pat Skinner expressed appreciation to outgoing Board member Joyce Wilt for her service.

 

Next Trustees meeting is Wednesday, February 11, 1998, at 7PM.

Meeting adjourned at 10:10 PM.

 

Respectfully submitted,

 

Jena Day, Recording Secretary